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Set up, manage, and monitor QR code check-in for your events. For event organizers and staff.
1. Attendee registers → receives confirmation email with QR badge automatically.
2. At the venue → staff scan QR badges OR attendees self-check-in via venue QR poster.
3. Session rooms → optional per-session QR for tracking talk attendance.
4. Dashboard → real-time check-in stats, attendee list, and analytics.
Set up your event with at least one ticket type so attendees can register.
Once published, attendees can register and automatically receive QR code badges via email.
Generate and print QR codes for venue entrances and session rooms.
Connect a USB barcode/QR scanner to your laptop. Open the Check-In page. The scanner reads QR codes and checks in attendees instantly — no clicking needed. Best for high-volume events.
On the Check-In page, click 'Start Scanning' to use your laptop or tablet camera. Point the camera at the attendee's badge QR code. Requires HTTPS (works in production).
Open the webMOBI app on your phone, navigate to your event, and tap 'Check-In'. Use the phone camera to scan attendee badges. Works offline and syncs when connected.
On the Check-In page, switch to 'Manual Check-In' tab. Search by name, email, or registration number. Click the check-in button next to their name.
Place venue QR posters at entrances. Attendees scan with their phone, enter their registered email, and check themselves in. No staff interaction required.
USB barcode/QR scanners act as a keyboard. When they read a QR code, they type the data and press Enter automatically. The webMOBI check-in page listens for this input and processes the check-in instantly.
Plug-and-play USB scanners that work with any laptop. No software installation needed — they act as a keyboard.
| Device | Price Range | Notes |
|---|---|---|
| Tera HW0002 | $30-40 | 2D QR + barcode, USB wired, fast decode. Best value. |
| Inateck BCST-73 | $40-50 | 2D wireless + USB, long battery, good range. |
| Eyoyo EY-2200 | $25-35 | Compact 2D USB scanner, desktop stand included. |
| Netum C750 | $20-30 | Budget option, 2D QR capable, USB wired. |
Any device with a web browser works. For camera scanning, HTTPS is required.
| Device | Price Range | Notes |
|---|---|---|
| iPad (any model) | Varies | Great for camera scanning with Safari. Use landscape mode. |
| Chromebook | $200+ | Chrome browser works well. Pair with USB scanner for speed. |
| Any laptop + USB scanner | Existing + $30 | Most cost-effective. Open Chrome, plug in scanner. |
Staff can use the webMOBI app on any iPhone or Android phone.
| Device | Price Range | Notes |
|---|---|---|
| iPhone (iOS 15+) | Existing | webMOBI app from App Store. Camera scanning built in. |
| Android (8.0+) | Existing | webMOBI app from Play Store. Works with most phones. |
Staff can use the webMOBI app on their personal phones for check-in. The app uses the phone camera to scan QR badges with full-screen viewfinder.
When a registration is confirmed, the system automatically sends the attendee an email with:
No action needed from you — emails are sent automatically. If an email fails, it does not block the registration.
Dashboard > Events > Your Event > Attendees — view all registrations with real-time check-in status, search, and filter by checked-in / not checked-in.
See total attendees, checked-in count, pending check-ins, and check-in rate percentage at a glance.
Download the full attendee list with check-in status for post-event reporting and follow-up.
Each attendee gets a unique registration number. Track individual attendance history and ticket type.
WebMobi uses a unified QR format. All codes are auto-generated and backward-compatible.
WEBMOBI:ATTENDEE:{code}Attendee badge — sent in confirmation emailWEBMOBI:SESSION:{id}Session QR — placed at session room doorsWEBMOBI:EVENT:{id}Event/venue QR — for self-service check-in at entrancePercentage of registered attendees who actually showed up. Track this in real-time during the event.
See which sessions/talks are most popular by attendee count. Helps with future event planning.
Breakdown of check-ins per ticket type with progress bars. See which ticket holders are arriving.
Visual bar chart showing check-in volume by hour. Identify peak arrival times and staff accordingly.
Live feed of the latest check-ins with attendee name, ticket type, and time. Auto-refreshes every 60 seconds.
Switch between demo data and live event data. Preview the analytics layout before your event starts.
Download complete check-in analytics as CSV: ticket breakdown, session attendance, and recent check-ins.